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The Wellbeing Services County of Vantaa and Kerava offers numerous opportunities for conducting theses and research projects.
All research, and theses that involve the collection or processing of personal data require a research permit. The Wellbeing Services County of Vantaa and Kerava also has a lighter research notification process for situations where personal data is not collected, and clients or patients are not studied. However, either a research permit or a research notification is required in the following situations:
A research permit or research notification is not required in the following situations:
A responsible person from the wellbeing services county must be designated for the research before applying for a research permit. The responsible person acts as the representative of the wellbeing services county in the research and, for example, sends the interview invitation or questionnaire to our staff after the research permit has been granted. The staff of the Vantaa and Kerava Wellbeing Services County will only respond to survey or interview invitations that come from within their own organization and mention the granted research permit or supported research notification.
The student’s educational institution is responsible for guiding the content of the research. The Vantaa and Kerava Wellbeing Services County requires students to have their research permit application and its attachments reviewed by a teacher before submitting them to the registry office. If the research targets the researcher’s own work community or their own patients/clients, the Vantaa and Kerava Wellbeing Services County may require an ethical pre-assessment of the research. For ethical reasons, we generally do not grant research permits for interviews with one’s own colleagues or subordinates.
We process applications in the order they are received, and official decisions are made as necessary in accordance with the administrative regulations. The processing of the application begins when it is fully completed, and the attachments have been submitted to the wellbeing services county. Incomplete applications or attachments will delay processing. Research permits and notifications are aimed to be processed within 20–45 working days. The decision will be sent to the applicant electronically.
The welbeing services county does not process research permits or notifications in July.
When the application concerns only data stored in the registers of the wellbeing services county of Vantaa and Kerava, the application for a data permit is made using the research permit application form, which is submitted to the registry office of the wellbeing services county, together with the required documents (kirjaamo@vakehyva.fi).
Applying for a data permit is free of charge. However, a fee may be charged for any data collection and compilation based on the amount of work involved. The applicant will receive an estimate of any fees before the work starts.
The Finnish Social and Health Data Permit Authority Findata grants permits for the secondary use of social and health care data in studies that require data from several different controllers, data stored in the National Health Archive (Kanta) or register data from private social welfare and health care services providers.
The extraction and cost estimate requests of Findata are free of charge and can be requested by submitting Findata’s extraction description form to the registry office (kirjaamo@vakehyva.fi).
As for the secondary use of data collected in social and health services, the researcher must take into account the requirements of the Act on the Secondary Use of Health and Social Data (552/2019).
By signing the research permit application, you undertake not to disclose any confidential data obtained in connection with the research, to familiarise yourself with the requirements set out in legislation and to comply with the research ethics requirements. You also undertake to familiarise yourself with the requirements on the processing of personal data set by current legislation, especially the EU General Data Protection Regulation and the Finnish Data Protection Act, and your responsibility for the lawful processing of the data.